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Advancing Canadian Wastewater Assets Program Coordinator, Department of Biological Sciences, Faculty of Science

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Job ID: 15423

Updated: May 13, 2018

Location: Main Campus

Position Overview

The Department of Biological Sciences in the Faculty of Science invites applications for an Advancing Canadian Wastewater Assets Program Coordinator . This Full-time Fixed Term position is for approximately 1 year (based on length of grant funding), with the possibility of extension.

The Program Coordinator (PC) reports to the Scientific Director of Advancing Canadian Wastewater Assets (ACWA), a $38.6 Million research partnership between the University of Calgary and The City of Calgary. The PC will coordinate all group activities at the Pine Creek Wastewater Treatment Centre (PCWWTC), help with preparation of job advertisements, coordinate and contribute to proposal writing (particularly with respect to budget preparation), contribute financial data reporting to funding agencies, oversee interactions with industrial partners as they develop, and track interactions with industrial partners.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Monitor grant spending on a regular basis on eFin; provide status updates for PI in a digestible format for overview and decision making
  • Ensure familiarity with projects to enable decision making regarding which research accounts should be charged for day-to-day ordering versus operations and maintenance
  • Reconcile and re-post of purchases between accounts monthly or as needed, in consultation with PI
  • Responsible for P-Card reconciliation; T&E Card expenses/reconciliations
  • Manage IDB and external payments from industry and other academic labs
  • Review invoices from The City of Calgary to ensure compliance with CFI reporting requirements
  • Ensure familiarity with ACWA's projects, their deliverables, and reporting requirements
  • Assist the PI in compiling reports (financial reporting as well as scientific updates) as required by different granting agencies such as CFI, NSERC, Mitacs (some are required annually; some quarterly)
  • Liaise and effectively communicate with colleagues in the U of C Research Services Office, e.g., at year end, based on different funding agency requirements
  • Order from and interface with vendors (equipment, consumables, warranties)
  • Track shipments, receive deliveries (with associated record keeping), raise purchase orders, pay invoices
  • Help with hosting ACWA visitors and related meetings (room bookings, catering, etc)
  • Help PI and other group members with office related tasks such as printer set up and other issues
  • Ensure regular and efficient communication with PI
  • Maintain clear and regular channels for communication with ACWA labs and their users
  • Get to know all ACWA research members who use the PCWWTC infrastructure, plus the Microbiology, Aquatic and Stable Isotope laboratories on the Uof C campus
  • Provide overall familiarity and guidance with U of C rules and norms; navigate different possibilities with university administration when unconventional situations or questions arise, maintain effective communication with The City of Calgary Operations and Maintenance staff, particularly regarding maintenance issues at the PCWWTC
  • Keep track of logistics related to field work (shipping equipment; security clearance paperwork required by eg, The City of Calgary Corporate Security; ensuring all forms are completed early)
  • Help group with booking travel/accommodation for field work, conferences, etc, including assistance with expenses, travel advances, T&E Card usage, etc.
  • Participate in field work on site, (time permitting)

Qualifications / Requirements:

  • A degree in a technical field related to ACWA's research agenda and 10 years of experience in experimental science related to water quality (ideally ecotoxicology or wastewater treatment technologies)
  • Experience with NSERC and CFI (or comparable US agencies) would be ideal
  • Familiarity and experience with trace organic contaminant analyses,having managed personnel, successfully met demanding timelines, given scientific presentations, and having excellent familiarity with the scientific process (including grant writing, funding, management of grants would be ideal
  • Must be self-directed and able to seek advice when necessary and posses the highest level of integrity
  • Experience at the University of Calgary would be an asset
  • Past laboratory experience related to ecotoxicology, wastewater engineering or analytical chemistry would also be an asset
  • Posses the ability to effectively organize and manage his/her time, multi-task and deal with multiple priorities efficiently and effectively, keep meticulous notes and records, have excellent writing skills, have strong computer skills, interact comfortably with collaborators (including colleagues from utilities, industry and government), be people-oriented and enjoy working with graduate students and early career scientists

Application Deadline: May 12, 2018

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.


Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2 .

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website . For more information about the Faculty of Science visit Careers in the Faculty of Science

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit .

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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