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Outreach/Promotions and Undergraduate Programs Coordinator, Biological Sciences, Faculty of Science

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Job ID: 15994

Updated: July 25, 2018

Location: Main Campus

Position Overview

The Department of Biological Sciences in the Faculty of Science is currently seeking a Full-time Regular Outreach/Promotions and Undergraduate Programs Coordinator.

This position reports to the Manager, Administrative Services and will both coordinate, write, advise on and disseminate Biological Sciences' stories, and provide accurate information and guidance to students with respect to procedures, policies and regulations related to student admission, registration and progression through degree programs to graduation.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Coordinate and maintain an outstanding web presence aimed at optimizing internal and external relations of the Department
  • Coordinate and write, draft or edit articles to promote outreach in Biological Sciences
  • Promote and market activities and events in Biological Sciences from established departmental committees, faculty, staff and students to communities internally and externally
  • Identify, advise and interview if needed, stories promoting excellence in Biological Sciences
  • Responsible for updating content on the Department website, social media accounts and display screens
  • First point of contact for the Department in relation to Biological Sciences' undergraduate programs
  • Support undergraduate students from admission to graduation, and deal with sensitive and confidential issues
  • Offer students and faculty program assistance by providing accurate information on numerous matters involving academic programs, courses, registration problems/queries, and regulations
  • Coordinate the USRI and Faculty of Science surveys
  • Maintain in-depth knowledge of University programs, regulations and procedures as they relate to Student Affairs
  • Maintain knowledge of standard University transfer credit equivalencies and of the Alberta High School curricula
  • Depending on time of year, counsel students (appointments and drop-ins), on program and department requirements and U of C regulations and respond to others via email and telephone calls
  • Coordinate all aspects of examinations including submission of scheduling information to Examinations Office
  • Coordinate preparation of course information sheets, textbook orders, outlines, and syllabi for all undergraduate and graduate courses; grade change and other undergraduate administration as required

Qualifications / Requirements:

  • Post-secondary education or equivalent experience in Communications
  • Knowledge of the field of biological sciences is an asset
  • Several years University experience in an academic environment is an asset
  • Student advising experience is an asset
  • Well-developed organizational and time management skills
  • Excellent written and verbal communications skills
  • Strong proofreading skills and attention to detail and accuracy
  • Demonstrated computer skills and expertise in web and social media applications
  • Experience providing administrative support with emphasis on decision-making and must have the ability to set own priorities, and to manage and prioritize multiple tasks
  • Must have a customer service mindset and have the self-confidence and poise to deal appropriately with a wide variety of people and situations from the student level to high-profile community leaders and dignitaries
  • Knowledge of University academic and communications policies and regulations.
  • Experience with university systems (PeopleSoft, D2L) is an asset
  • Good understanding of copyright, FOIP, and Master Records Retention Schedule regulations

Application Deadline:  July 24, 2018

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information about the Faculty of Science visit Careers in the Faculty of Science.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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